OK, so this year’s vacation bible school (VBS) is in the can. Finito. Done. I’ve recovered, begun writing several dozen thank-you notes and decided to recount a few lessons I’ve learned from this summer’s program. (For the record we used Group Publishing’s Cave Quest program this year, following Jesus, the light of the world.)
1. The person in charge works hard. It is a big job. I don’t remember ever being at the top of the organizational chart for VBS before. Each year I work closely with the coordinator(s), but this year I got to sit in the driver’s seat. Even though I had an amazing team of station leaders and crew leaders, it takes a lot of time and energy to pull everyone and everything together. The thanks and praise I’ve given to every previous was well-deserved. Now I really appreciate all you did!
2. You cannot begin planning too soon. This time we didn’t start planning our July program until February. I’m going to set the wheels in motion for next summer this August. You need all the time you can get to dream, recruit, plan, collect and publicize.
3. Twenty percent of those who pre-register will not attend. But their places will be taken by walk-in registrants. Twenty years of VBS history proves this to be accurate in our context.
4. When it’s all over, give away or throw away all the old stuff that will not be useable in a year. I know it will kill you, but I threw away and repurchased so many dried up markers and so much dried up glue and paint. Don’t box it up and put it on a shelf. Give it to your Sunday School or Preschool program.
5. The ones who have the most fun (besides me) are the teenagers. I use teens for my crew leaders, shepherding five younger children from station to station for music, stories, crafts, games, videos and snacks. Though they are not technically students, they ask to come, enthusiastically participate and generate so much energy for the week. They definitely provide adrenalin for our program.
6. Good photographers are gold. I had two this year, and both were outstanding. They catch the moments, the personalities, the joys and the wonder of all the people there, both young and old. When someone asks, “So how was VBS?” you need to show them the pictures. They are priceless. (Thank you Sharain and Angel!)
7. If your gut tells you that the kids will not like a snack, you are probably right. Group does a great job of creatively integrating meaningful snacks into the program, but no one bats a thousand. This year, every snack was a winner but one — the tortillas with lettuce, carrots and ranch dressing. I had a feeling it wouldn’t go over well. My instincts were correct. The kids looked at me and said, “Where’s the snack?” Last year we tossed an awful lot of sunflower seeds. This year: lettuce and carrots. Trust your gut.
8. Many of your attenders will already be churched. VBS is not necessarily a feeder program for attendance at Sunday morning worship. Church-attending families seek out these programs and sometimes bring along an un-churched friend. But I would say that 80% indicate a church home. And that’s OK. We all need to hear the gospel, even those who are life-long, committed believers. And when our kids bring it home, we listen, and we marvel again in the grace of God.
9. My registration desk crew is on the front lines of meaningful conversation with parents and grandparents and kids. They do not just sign the kids in and out safely, but they get to know the families, their joys and their sorrows. You help us make powerful and lasting connections in the community. Great job!
10. VBS is all about the fellowship, both new and renewed connections. Everyone who comes to spends five days in a row in this ministry forms a special bond, much like a summer mission trip or a youth gathering. We were there. We saw what God could do. And we can’t wait to do it again!
In summary, VBS is worth every ounce of effort invested in this week. It’s like nothing else we do. There is no other time in the year when we sing and dance and laugh and jump around like this week in our church’s year. I wouldn’t miss it for the world.